Engineering CoP: Gather best practices for speakers

[MicahBear]

Overview

Reach out to UI/UX CoP leads for their best practices and process for setting talks with speakers.

Action Items

• Meet with UI/UX CoP leads for their setup of templates/guides and process
  • Prep work for the speaker
    - Receiving questions from the community
    - Announcing the speaker to the community
    - Thank you response to the speaker
    - Sending questions to the speaker before the event
  • Discuss managing the actual speaking event practices
    - Length of talk

Resources/Instructions

• UI/UX CoP leads.
• Research
  • Digital engagement strategies
  • Virtual Event Guides

[ExperimentsInHonesty]

hackforla/UI-UX#355
https://github.com/hackforla/UI-UX/wiki#speakers

[hkatzdev]

Google Drive Link: https://drive.google.com/drive/folders/1LAFurkHbkaoo7e_Rp_NgZzbEbVkOhTHH

[MicahBear]

Webinar Format

Details

• Create an issue similar to what the UI/UX community of practice does. A great example: This is a previous speaker from not too long ago.
• It contains:
  • Overview
  • Action Items
  • Resources/Instructions
    - Slack announcement to be used
    - link to the speaker; LinkedIn, personal website
  • Speaker Bio
  • Title of event (the speaker might provide title)

Event Registration

• track amount attendees to start quantifying attendance at speaker events.

Question and answer

• collect the majority of questions prior to the event
  • create an issue on the engineering board for the event to collect questions in the comments
  • a co-lead collates the questions into a list of non-duplicated questions
  • send questions to guest speakers within two weeks of the event
• live audience Q/A

Live polling

• if needed by the speaker

Recorded content

• get consent
• record the event for availability later, and allow the slide/presentation for access later.
• closed captioning
• condense resources to wiki - list of speakers ( create if not created)

Feedback surveys

• get feedback from engineers about speaking event

Inform/Market/Communications

• Send issue# to the Engineering Slack channel to inform and ask folks to write their own questions in the comments, or they could reply to the thread in slack
• Send reminders about the event

[MicahBear]

Met with UI-UX CoP Co-Leads to talk about practices & ask questions. Talk about templates, resources for GitHub issues, slack/email templates, process of contact with potential speaker, and selecting types of speakers.