Engineering CoP Leads Agendas 2023

[mxajPrice]

Overview

This issue is to track the Engineering Community of Practice meeting for 2023

Old Agenda: #8

Agenda shortcuts:
16 November 2023
9 November 2023
19 October 2023
12 October 2023
28 September 2023
21 September 2023
14 September 2023
31 August 2023
24 August 2023
17 August 2023
10 August 2023
27 July 2023
20 July 2023
13 July 2023
29 June 2023
22 June 2023
15 June 2023
7 June 2023
1 June 2023
25 May 2023
18 May 2023
17 May 2023
11 May 2023
3 May 2023
26 April 2023
19 April 2023
12 April 2023
29 March 2023
22 March 2023
15 March 2023
8 March 2023

[mxajPrice]

2023 March 08 - CoP Leads Meeting

AGENDA

Timezones listed as Pacific Time.

• 18:00 10 min Review and manage kanban
• 18:10 15 min Assign issues
• 18:25 5 min Discuss start date / request calendar access
• 18:30 5 min AOB

Notes:

• Bonnie added us to the 1 password
• gave admin access to aj
• Bonnie suggestions:
  • Easy to navigate wiki, just info about what to expect in the meeting
  • make a logo?

Action Items:

• Ask Bonnie about Develop a method of deploying Docusaurus #36
• next week agenda:
  • Look at readme
  • Look at wiki

Attendees:

• aj price
• Alejandro Gomez
• Harrison Katz
• Humaira Khalid
• Micah Elm

[mxajPrice]

2023 March 15 - CoP Leads Meeting

AGENDA

Timezones listed as Pacific Time.

• 18:00 20 min Review current issues:
  • Compile a list of target speakers for meetings #38
  • Engineering CoP: Implement Community Led Lightning Talks in Meetings #39
  • Engineering CoP: Gather best practices for speakers #40
  • Engineering CoP: Mentoring/Help Desk Days #41
• 18:20 10 min Review readme, make an issue to update if necessary
• 18:30 10 min Review wiki, make issue to update if needed
• 18:40 10 min AOB

Notes:

• Bonnie asks:
  • Bonnie would like us to coordinate PM/Engineers on projects to do quick pitches at Onboarding sessions, just two at a time.
• AI: Ask PMs to update the Engineering open roles board, and let them know we are planning to bring them into onboarding pitches
• Next meeting, discuss writing program to manage Google drive permissions. Right now, everyone added to a drive is automatically assigned "Content Manager" when they should be "Contributor".
  • Need clarification from Bonnie, is this a program to change the initial behavior of adding people? Or a one-time use program to reassign everybody as "Contributor" so we can change setting for only a few people?
• Bonnie shared the onboarding survey results with us.

Action Items:

• Questions/requests for Bonnie @ExperimentsInHonesty:
  • What is Develop a method of deploying Docusaurus #36?
  • Please remove Humaira from the Engineering 1 Password
  • Do new HfLA volunteers fill out a survey when they join? What do we ask them and can we see the responses?
  • Do we need to create a shared folder for the Engineering Drive? Right now the folder is not on a shared drive and is not owned by the Engineering gmail account. If I go into the drive from the account I have no edit access. The managers listed are:
    • Alex Verdin
    • Ava Li
    • Bonnie Wolfe
    • Chelsey Beck
    • hfla-email project
    • Jasanpreet Pandher
    • Olivia Chiong
    • Projects HfLA
    • tables project

Attendees:

• aj price
• Alejandro Gomez
• Harrison Katz
• Micah Elm

[mxajPrice]

2023 March 22 - CoP Leads Meeting

AGENDA

Timezones listed as Pacific Time.

• 18:00 20 min Review current issues:
  • Engineering CoP: Mentoring/Help Desk Days #41
  • Compile a list of target speakers for meetings #38
  • Engineering CoP: Implement Community Led Lightning Talks in Meetings #39
  • Engineering CoP: Gather best practices for speakers #40
• 18:20 10 min Review readme, make an issue to update if necessary
• 18:30 10 min Review wiki, make issue to update if needed
• 18:40 10 min AOB

Notes:

• Alejandro will be traveling the next few weeks and unable to attend
• Harrison had last minute work things come up
• Reviewed engineer feedback data
• reviewed current readme and it looks ok for now
• We might want to look into building experience profiles, ex. from ux
• We have no wiki!

Action Items:

• Ask PMs to update their Engineering Open Position postings
• Create issue to coordinate PM/Engineer pitches to Sr. Engineers at Onboarding
  • Just two pitches per meeting
  • Need to check in with Bonnie about requirements, how long the pitches need to be, etc.
• Create issue to create a program that will go through Google drive share privileges and assign everyone as "Contributor"
• Create issue to start developing wiki

Attendees:

• aj price
• Alejandro Gomez
• Harrison Katz
• Micah Elm

[mxajPrice]

2023 March 29 - CoP Leads Meeting

AGENDA

Timezones listed as Pacific Time.

• 18:00 20 min Review current issues:
  • Engineering CoP: Mentoring/Help Desk Days #41
  • Compile a list of target speakers for meetings #38
  • Engineering CoP: Implement Community Led Lightning Talks in Meetings #39
  • Engineering CoP: Gather best practices for speakers #40
  • Coordinate Sr Engineer pitches #44
• 18:20

Notes:

• Alejandro is still traveling, Micah and Harrison need to work. AJ will log on to see if Bonnie can help with questions
• REMINDER: Next week is planning week, we will be meeting with all CoP Leads
• For Bonnie:
  • Please review Engineer onboarding pitch sign-up and approve if everything looks correct Coordinate Sr Engineer pitches #44
  • Review Create program that will mark everyone on Google drive as a "Contributor" #45
    • is this something that should be run at the time they are added to the drive? Can this be fixed on the VRMS side?
    • is this just a one time thing to solve for? Are CoP leads expected to edit permissions after every onboarding?

Action Items:

Attendees:

• aj price
• Alejandro Gomez
• Harrison Katz
• Micah Elm

[mxajPrice]

2023 April 5 - HfLA CoP Leads Meeting

CoP Meeting agenda and notes can be found here.