Organiser checklist

Here's a summary of the steps involved in being a host site for ResBaz 2016:

1. Sign up to the ResBaz newsletter to keep up-to-date with the latest news and information

• This simply involves emailing [email protected] with the subject line: "add me to your list of ResBazadors!"

2. Add your site to the list of host sites

3. Decide on the classes and social activities you'd like to run

• For ideas check out the ideas for classes and ideas for social activities pages
• Many sites around the world are also creating progress pages on the wiki to share the details of their event with the wider community. The Brisbane page is a good example of a small ResBaz event for first time organisers, while the Melbourne page shows just how big you can go!

4. Advertise your event

• The main ResBaz website has a map with pins corresponding to each of the host sites. If you click on those pins they'll take you to the dedicated webpage for that site.
  • To create and launch your own site page, head to this GitHub repository which hosts the source code for the website. The README has instructions for creating site pages.
• Please use the #ResBaz hashtag whenever tweeting about your event
• If you need a copy of the ResBaz logo for advertising purposes, you can find it (in many different file formats) at this folder of the GitHub repository

5. Sort out your local registration process

• Each site will manage its own registrations using a platform like Google Forms or Eventbrite (check out the Melbourne registration form as an example)
• If you'd like to use the Melbourne form as a template for your own local registration form, simply go to http://go.unimelb.edu.au/t4ja and make a copy of the document (File -> make a copy) (contact Yuandra Ismiraldi for assistance)

6. Integrate your registration process with the global ResBaz survey

• The global ResBaz survey has been created to gather information about the digital tools researchers use and how they use them
• The short link to the survey is: http://go.unimelb.edu.au/4ura
• We ask that each ResBaz site make the survey either a compulsory or strongly recommended part of their application/registration process:
  • Compulsory: Upon submission of their survey responses, respondents are given an application code (ResApplicant2016-16180215 - it looks randomly generated but it isn't) that they can use if they wish to apply to attend a ResBaz site for which survey completion is compulsory. Sites who require this should have applicants enter the application code in the very first question on their local application form. Sites who have decided to make the survey compulsory have done so in an attempt to keep the "no show" rate down (i.e. people who are willing to complete a 5 minute survey are more likely to actually show up to the event).
  • Strongly recommended: Some sites felt that compulsory survey completion was scaring away potential applicants and was confusing the application process by adding an extra step. Instead, those sites have simply made it a recommended part of the process instead. For example, upon completing the local Melbourne application form, respondents are presented with the following statement encouraging them to complete the survey: "Filling the ResBaz Global Survey will allow us to get a better picture of you and your research. This will help us (a) make a more informed decision regarding application acceptance for ResBaz, and (b) tailor our classes and social activities to your interests and prior experience."
• The results of the global survey will be made available to all ResBaz organisers in two stages. You'll get the responses from all the people who applied to attend your local ResBaz event prior to the event (i.e. so that you can use that information to tailor your classes to the needs and skill level of your audience), and then after the event the anonymised responses from everyone who completed the survey will be made available to those interested in doing some analysis of those data.

If you have any questions about running your ResBaz event, the best place go is the ResBaz Gitter channel. Alternatively, you can tweet us @ResBaz or email [email protected].