📚 Using the Master BibTeX File and the Acronyms File

The master BibTeX file can be added to all new EDPR LaTeX projects to keep a single, curated source for well-formatted citations. The acronym file lists most of the acronyms you'll need to write a paper.

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• 🛠️ Create your LaTeX project: Use a blank template and upload the style files, or Overleaf's inbuilt templates, for the conference/journal to which you wish to submit. The repository must be called YEAR_LASTNAME_VENUE

• 🌐 Add the master bibliography file: In the new repository click New File ➡️ From External URL. The URL is

  https://raw.githubusercontent.com/event-driven-robotics/master-bibtex/refs/heads/main/edpr-bib.bib
  

  and the name should be edpr-bib.bib

• 🧠 Using BibTeX: If you are unfamiliar with BibTeX, consider a quick tutorial. The citation format is author_year i.e. \cite{bartolozzi_etal2026} and Overleaf should give autocomplete for paper titles, so we hope it is simple to find the correct paper to cite when you are writing. The bibliography is added to the paper using:

  \bibliographystyle{plain}
  \bibliography{edpr-bib}

  💡 Replace the plain style with the style in your conference/journal style files. 💡 When using the \cite{key} command, use a ~ instead of a simple space e.g.: last word before the citation~\cite{key}. It creates an unbreakable space.

• 🔄 Update the BibTeX file: New citations that are not yet in edpr-bib.bib can be added directly through github. Edit the file directly in the github online interface, and make a commit directly to main branch. After you add your new reference, in your Overleaf click 🖱️ edpr-bib.bib ➡️ Refresh (⏲️ it might take a minute to update correctly).

  • Alternative approach: If you have many updates to edpr-bib.bib, feel free to make a secondary local temp.bib file which you add your new entries and also included in the bibliography. Just don't forget to move all entries to edpr-bib.bib when the paper is finished

  \bibliography{edpr-bib,temp}

• 🛠️ Rules for generating labels for bibliography entries:

  1. for multiple authorsin year 20XX: FirstAuthor_etalXX
  2. for two authors: FirstAuthor_SecondAuthorXX
  3. for single author: AuthorXX
  4. add venue acronym if there are multiple papers in the same year (e.g. tnnls, icra, tcas, natcomm, etc.)

  💡 if the paper has capitalized acronyms use $$; make sure to add \ if there are special characters; make sure to always include the paper DOI.

• 🌐 Add the acronym file: In the new repository click New File ➡️ From External URL. The URL is

  https://raw.githubusercontent.com/event-driven-robotics/master-bibtex/refs/heads/main/acronyms.tex
  

  and the name should be acronyms.tex.

• 🌐 Update your main.tex file: In the main.tex file of your repository, before the \begin{document} add

  \usepackage{acronym}
  \input{acronyms}

  then use

  \ac{} %for singular
  \acp{} %for plural

  The package will put the definition of the acronym at the find the occurrence in the manuscript.