Meeting minutes for 29th May

_minutes/2024-05-29.md

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+---
+date: 22/05/2024 18:00
+---
+
+**Attendees:**
+
+- Vincent
+- Godfrey
+- Jacob (TypeSIG)
+- Marton
+- Lucas
+- Chives
+- Anastasia
+- Pascual (Edinburgh AI)
+- Tomas (Project Share)
+- Charlotte
+- Cat
+- Andrew (Tardis)
+
+**Agenda:** Discuss Welcome Week Activities
+
+Discussed Points:
+
+- Pub crawl and Arthur's Seat hike are already confirmed.
+- Previous year's budget for Freshers' Week was minimal, mainly covering prizes.
+- Plan joint social events with SIGs post-Freshers' Week to encourage low-commitment participation.
+- Plan a shorter talk to explain how CompSoc operates before the main presentation at the first STMU.
+- Plan larger collaborative events in the second week to spread financial costs.
+- Organize events for attendees who prefer non-alcoholic activities, such as a brunch instead of a pub crawl.
+- Hold events on weekends to avoid clashing with the activities fair.
+
+Scavenger Hunt:
+
+- Last year's scavenger hunt was successful with about 40-50 participants so keen to do again next year.
+- Teams were split into groups to recreate photos taken by other teams, which were then judged.
+- Prizes given out from existing merch.
+
+Arthur’s Seat Hike:
+
+- Arthur’s seat hike will definitely be done again as was very successful last year.
+- Need to ensure a first aid person is available for the hike and include this in the risk assessment document.
+
+Brunch:
+
+- Schedule a brunch during Freshers' Week to attract attendees.
+- Introduce CompSoc with a short speech and make coffee ourselves.
+- Book out either a room like the informatics forum or hold in the meadows.
+
+Possible Collaborations:
+
+- CompSoc x GameSoc: Book a room in AT for video games.
+- Collaborate with Fleshmarket for a BBQ in Portobello.
+- Do something with Hoppers
+
+SIGs during Welcome Week:
+
+- Project Share will not conduct activities during Freshers' Week.
+- SIG leaders will attend CompSoc events to increase visibility for those SIGs.
+- Suggestion to give out flyers, wear SIG merchandise, and interact with attendees.
+- Consider a challenge for attendees to collect tokens from all SIGs, with prizes awarded.
+- Host a general social with all SIGs to prevent overwhelming new students.
+- SIG Fair to be held during Freshers' Week.
+- Request SIGs to decide on their Freshers' Week activities by next week to submit plans to EUSA.
+
+Action Items:
+
+- Anastasia to compile a list of events with times, dates, and descriptions by next Wednesday.
+- Lucas to assist Anastasia with this.
+- Agam to create and distribute a poll/form to gather event ideas from members.
+- Marton to consult with SIGs to determine their planned events for Freshers' Week.
+- Godfrey and Lewis to create CompSoc flag.