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Improve automatic emails send to organizers #532

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lisbethmarianne opened this issue Dec 31, 2019 · 0 comments
Open

Improve automatic emails send to organizers #532

lisbethmarianne opened this issue Dec 31, 2019 · 0 comments
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@lisbethmarianne
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lisbethmarianne commented Dec 31, 2019

When event gets approved, email should be different for different types of events:

Email for 'Application by Organizer':

Hello <organizer name>,

Thank you so much for submitting your conference <conference name> to diversitytickets.org. 
You have selected the option of just listing your event on our site and handling the application and selection process externally, so we've gone ahead and approved the conference. 

The event looks like this now: https://diversitytickets.org/events/<EVENT_ID>. An automatic tweet will be shared shortly on https://twitter.com/DiversityTix.

Thank you for offering free diversity tickets to your conference. This helps raise awareness of all the work that still needs to be done to build an inclusive tech community, and offers possibilities to underrepresented people in tech to join your conference.

Please don't hesitate to reach out to [email protected] if you have any questions.

Best, 
The Diversity Tickets Team

Email for 'Selection by Organizer':

Hello <Organizer name>,

Thanks so much for reaching out and submitting <Conference name> to diversitytickets.org. 
You chose the option to have us handle the application and handle the selection process yourself.
For the application process, we use this form: https://diversitytickets.org/events/<event id>/applications/new. After the application deadline has passed, you can download the applications from the event overview here https://diversitytickets.org/users/<user_id>. 

We've gone ahead and published your event, you can find it here https://diversitytickets.org/events/<event id>. An automatic tweet will be shared shortly on https://twitter.com/DiversityTix.

Thank you for offering free diversity tickets to your conference. This helps raise awareness of all the work that still needs to be done to build an inclusive tech community, and offers possibilities to underrepresented people in tech to join your conference.

Please don't hesitate to reach out to [email protected] if you have any questions.

Best,
The Diversity Tickets Team

Email for 'Selection by Diversity Tickets':

Hello <Organizer name>,

Thanks so much for reaching out and submitting <Conference name> to diversitytickets.org. 
You chose the option to have us handle both the application and the selection process.
For the application process, we use this form: https://diversitytickets.org/events/<event id>/applications/new. After the application deadline has passed, we will select the winners and send their contact details to you, so you can give them further instructions on how to receive the diversity ticket and other benefits.

We've gone ahead and published your event, you can find it here https://diversitytickets.org/events/<event id>. An automatic tweet will be shared shortly on https://twitter.com/DiversityTix.

Thank you for offering free diversity tickets to your conference. This helps raise awareness of all the work that still needs to be done to build an inclusive tech community, and offers possibilities to underrepresented people in tech to join your conference.

Please don't hesitate to reach out to [email protected] if you have any questions.

Best,
The Diversity Tickets Team

When deadline has passed, there should be an email sent to the organizer of an event with 'Selection by Organizer':

Dear <Organizer name>,

The deadline of <Event name> has passed. You can now download the applications from the 'Your events' overview page here https://diversitytickets.org/users/<user_id>. If you want some input on what we recommend for a selection process, you can read more about our own process here: http://foundation.travis-ci.org/2016/04/26/diversity-tickets/.

Thank you again for offering free diversity tickets to your conference.

Please don't hesitate to reach out to [email protected] if you have any questions.

Best,
The Diversity Tickets Team
@lisbethmarianne lisbethmarianne self-assigned this Dec 31, 2019
@lisbethmarianne lisbethmarianne changed the title Send automatic email to organizer when event gets approved Improve automatic emails send to organizers Jan 2, 2020
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