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Rabia2219 opened this issue Sep 30, 2021 · 139 comments
Open
4 tasks

TWE: UX Research Meeting Agenda #62

Rabia2219 opened this issue Sep 30, 2021 · 139 comments

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@Rabia2219
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Rabia2219 commented Sep 30, 2021

Overview

This issue tracks the agenda and MoMs for the UX meetings for the Internship Project

Action Items

  • Add topics to discuss as agenda in comments
  • Update comment with progress made during meeting
  • Tag appropriate team members
  • Get feedback before next meeting

Templates

Slack Announcement

📣 UX Research Team Meeting Today @ 3PM
📝Agenda found here.
✅ Please see the "Prework" section to update your issues.

## [DATE] Research Meeting Agenda 

### Prework
- [ ] Add labels to any [Research Issues Missing Labels](https://github.com/orgs/hackforla/projects/64/views/3?filterQuery=label%3A%22role%3A+UI%2FUX+research%22%2C%22role%3A+UX+research+lead%22%2C%22ready+for+research+lead%22%2Clabel%3A%22role%3A+missing%22%2C%22milestone%3A+missing%22%2C%22complexity%3A+missing%22%2C%22Participant+Type%3A+missing%22%2C%22size%3A+missing%22%2C%22feature%3A+missing%22)
- [ ] If you have questions, add them to a comment in this issue: https://github.com/hackforla/internship/issues/59
- [ ] Review your issues and update issues with the [update template](https://github.com/hackforla/internship/wiki/How-to-give-updates-on-your-issues).
- [ ] Check for new questions https://github.com/hackforla/internship/issues/59
- [ ] Review the [Questions and Review column](https://github.com/orgs/hackforla/projects/64/views/1?filterQuery=status%3A%22Questions%2FReview%22+-label%3A%22Ready+for+product%22+-label%3A%22ready+for+research+lead%22+-label%3A%22ready+for+dev+lead%22+-label%3A%22status%3A+template+testing+%28step+2b%29%22+-label%3A%22ready+for+org+rep%22+-label%3A%22ready+for+Design+Lead%22) to make sure that every issue is tagged with a `ready for...` label (e.g., `ready for product`)
   - [ ] [Research](https://github.com/orgs/hackforla/projects/64/views/1?filterQuery=label%3A%22ready+for+research+lead%22+status%3A%22questions%2Freview%22) 
- [ ] If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

### Recurring Action Items
- [ ]  Accountability and Support Check.
  - [ ]  Review assignments for each Research & Analysis team member (starting with those present)
     - [ ] [Angela](https://github.com/hackforla/internship/issues/assigned/adarosh)
     - [ ] [Ying](https://github.com/hackforla/internship/issues/assigned/pandanista)
     - [ ] [Jinyan](https://github.com/hackforla/internship/issues/assigned/jinyan0425)
     - [ ] [Neil](https://github.com/hackforla/internship/issues/assigned/pklmwan)
     - [ ] [Erin](https://github.com/hackforla/internship/issues/assigned/erin-ryan-93)
     - [ ] [Liisa](https://github.com/hackforla/internship/issues/assigned/Liibrarian)
     - [ ] [Reema](https://github.com/hackforla/internship/issues/assigned/reemagadiyar)
     - [ ] Shen (needs link once assigned issues)

### New agenda items

### FYIs

### Notes from meeting
- 

### Post Work
- 

Resources/Instructions

Past Agendas

2021
2022
2023
2024
2025
@Rabia2219 Rabia2219 self-assigned this Sep 30, 2021
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@Rabia2219 Rabia2219 changed the title Agenda/Questions/Feedback/MoM for Tuesday/Thursday Evening Meetings Agenda/Questions/Feedback/MoM for Tuesday Evening Meetings Oct 11, 2021
@Rabia2219 Rabia2219 changed the title Agenda/Questions/Feedback/MoM for Tuesday Evening Meetings Agenda/Questions/Feedback/MoMs for Tuesday Evening Meetings Oct 11, 2021
@Rabia2219 Rabia2219 pinned this issue Oct 25, 2021
@Rabia2219 Rabia2219 changed the title Agenda/Questions/Feedback/MoMs for Tuesday Evening Meetings Agenda/Questions/Feedback/MoMs for Tuesday and Thursday Evening Meetings Oct 25, 2021
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@Rabia2219
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Rabia2219 commented Nov 4, 2021

@Rabia2219 here's the recording. for 2nd Nov 2021.

Also @priyatalwar can you make a separate folder for UXR recordings on Tuesday, and organize the resources I uploaded? I could not find the folder.

I made a Meeting Recordings folder...we can keep track by having a naming convention like: TuedayNov2nd which I did for the meeting mentioned above...

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Rabia2219 commented Nov 15, 2021

@sniux @tonydo95

I've made a template for you to add your discussion items for the Tuesday and Thursday meetings and also one for the updates after the meetings. You can copy and paste these each week, change the date and add your discussion items and then the updates.

@Rabia2219
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Rabia2219 commented Nov 17, 2021

@sniux @tonydo95 please provide an update with what was discussed and what was assigned (action items) to each of you...thank you

@snigbehara
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snigbehara commented Nov 18, 2021

Research Meeting Agenda 2021-11-16

Items for agenda

  • Review if we have had a response to this posting Recruit a UX Research Lead #82
  • Discuss how personas need to be updated by focusing on the incoming interns as the key demographic
  • Create different use cases for personas

Tin's update

  • Edit the Productivity results for engineering and ui/ux table and wait for Bonnie to add more skills to table and assign the task to me on GitHub (Tin)

Agenda assigned to @sniux

  • Complete user personas

@Rabia2219 sorry for the delay and I could not find any template.

@Rabia2219
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@sniux the templates are in the comments above...
Meeting Agenda Template
Update Template

@pandanista
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pandanista commented Nov 12, 2024

2024-11-12 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

FYIs

  • Dec break
  • Jinyan is back from traveling

Notes from meeting

  • Transcribing is the next important goal
    • We need to set up transcribing issues for each participant in each research plan
      • Ying will create new issues as example for others to set up new issues
    • Need to figure out a timeline
      • Seems plausible for November
  • RP023's renaming
    • Mehdi will check both the interviewees and interviewers to see if they match with anyone in RP006 and RP012.
  • RP017's data analysis
    • Angela will inform Ying when she will feel ready for taking on the issue again
  • RQA template
    • Jinran will work on the RQA analysis template
  • Uploading form issue surfaced by Bonnie
    • Ying will look for the form and figure out a solution

Post Work

@pandanista
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pandanista commented Nov 19, 2024

2024-11-19 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

  • Issue updates

FYIs

Notes from meeting

  • All transcribing issues for existing interviews from various research plans are created and ready to be transcribed
    • UXR leads need to confirm with Bonnie on the paid TurboScribe plan for a month
  • Clean up and de-identify interview transcript template is ready for another round of testing.
    • UXR Leads will set up the testing issue, and assign a team member to create and finish testing the template

Post Work

  • Finish setting up the testing issue for cleaning up and de-identifying interview transcript

@pandanista
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pandanista commented Nov 26, 2024

2024-11-26 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

  • Issue updates
  • Onboard new team member

FYIs

  • The last UX Research meeting of the year

Notes from meeting

  • Issue updates
    • Wiki update template is waiting to be tested once RP025's research plan issue gets closed
    • Research templates tracking
      • Need to go into the template spreadsheet and sort out what templates have been made and what have not
      • Might need to set up a new issue
  • Onboard new team member
    • Intro to TWE (background, project status, goals, and needs), workflow, GitHub (wiki, joining the team page)
    • Assign a first issue

Post Work

  • Finish onboarding Mica
  • Template progress tracking

@pandanista pandanista assigned mcaitsmith and unassigned mh-faraji Nov 27, 2024
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pandanista commented Jan 21, 2025

2025-01-21 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

FYIs

Notes from meeting

  • De-identify/Clean up the transcript template has been deployed
    • So now we can create the clean up and de-identification issues for all the interview transcribed
  • Review all the transcribing issues is the priority
    • YO and JX divide the work to review all the transcribing issues
      • YO: RP006 and RP012
      • JX: RP014 and RP023
  • RQA assignment template is mostly done, we need to deploy it
  • Some questions surfaced during the peer review stage of the cleaning up and de-identifying the transcript issue
    • We lack a process on deleting PII content (i.e. interview videos)
      • How long do we keep the PII?
      • When and how do we delete them?
      • We need to specify that any interview video will not be included in presentations/decks/any deliverables unless consent is given by both interviewer and interviewee that they allow the recording to be used in deliverables
      • It is related to the data storage ethics guide and the operation
  • Onboard new researcher

Post Work

  • Finish onboarding new team member
  • Create new issues for cleaning up and de-identifying the transcripts
  • Deploy RQA assignment issue

@pandanista
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pandanista commented Jan 28, 2025

2024-01-28 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

FYIs

Notes from meeting

Post Work

@pandanista pandanista assigned pklmwan and unassigned mcaitsmith Feb 6, 2025
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pandanista commented Feb 6, 2025

2025-02-11 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

FYIs

Notes from meeting

  • RP014's de-identification issue surface some PII.
    • Next steps: It will need more instructions that are similar to a previous issue, and YO will find the instructions from the previous issue, and tag JX about it
  • Update wiki template: It needs to update the verbiage on how to find issues that potentially have the missing RP label or the incorrect RP label.
  • Will discuss at the all team meeting about the UX Leads and PM meeting schedule: No need for weekly, monthly is more appropriate.
  • YO will offboard Mica

Post Work

  • Offboard Mica

@pandanista
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pandanista commented Feb 12, 2025

2024-02-18 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

FYIs

Notes from meeting

Post Work

  • YO will finish reviewing transcript
  • Assign ND a new testing issue
  • Assign AD another peer review
  • YO needs to find the solution to de-identify the interview notes in a closed PII issue
  • JX will de-identify the interview notes once the solution is posted in the rp014's PII issue

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pandanista commented Feb 25, 2025

2025-02-25 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

FYIs

  • No UXR meeting and no team meeting next week

Notes from meeting

Post Work

@kcoronel
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kcoronel commented Mar 2, 2025

Hi there! I'm Karen and I'm one of the PM's for Civic Tech Jobs, a project working to optimize the recruitment process of HfLA's open roles. My UX Research lead (Vivian) and I would love to meet with your team lead/team to discuss the research ops system applied to your project. Please let us know what's convenient.

@jinyan0425
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Hi @kcoronel, Thanks for reaching out, and we are happy to help. May I check with the Research Lead @pandanista and then get back to you? Thank you!

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@pandanista
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pandanista commented Mar 11, 2025

2025-03-11 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.

New agenda items

  • Issue updates
  • Onboarding

FYIs

Notes from meeting

  • Intro to the TWE project
  • Intro to GitHub research repo
  • Issue updates:
    • Wiki RP025
    • RP012 transcript

Post Work

  • Review the issues and assign new issues
  • Finish onboarding Erin
  • Follow up with Erjing

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pandanista commented Mar 18, 2025

2025-03-18 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.
    • Review assignments for each Research & Analysis team member (starting with those present)

New agenda items

  • Issue updates
  • Onboarding follow-up

FYIs

Notes from meeting

  • Issue updates:
    • RP016 PII issue: One short meeting video - is it considered to be PII or not? Needs Product to confirm
    • RP012 transcripts de-identification:
      • Erin will be working on one transcript
      • Angela will review a transcript
      • Neil is working on one
  • Checked new team member's onboarding
    • All the set up is completed
    • Added Ruchira to UXR team agenda and accountability check
    • Assigned a new issue to her
    • Also assign issue 59 to her so she can ask questions

Post Work

  • Check in with Neil to get an update on his issues

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erin-ryan-93 commented Mar 25, 2025

2025-03-25 Research Meeting Agenda

Prework

Recurring Action Items

New agenda items

-[ ] Where else to add "pre-work" section to agendas, re: request from BW to ER at PM meeting on 2025-03-21 to add "pre-work" section to TWE weekly agendas

FYIs

Notes from meeting

  • Update RP025's Wiki: Follow-ups were not done correctly, needs to revise the questions section and the assets section.
  • TDM calculator project needs additional help from different teams.
    • Interested? Time commitment conflict? Other questions for Bonnie?
  • PII: To avoid the scope increase, no complicated PII follow up is needed at the moment.
    • However, if the PII content just needs to be moved to the PII drive, we could move them to the "Delete when research is completed" folder on PII drive as long as no other action is needed, such as cleaning up, de-identifying, etc.
  • Pre work section is already in the meeting agenda. Not sure where else to include.
  • RP012's transcripts: Pause the de-identification and cleaning up process until we figure out whether the team is joining TDM project in April

Post Work

  • Follow up on team's availability to help out TDM project It is decided that we are not joining TDM as a research team.

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pandanista commented Apr 8, 2025

2025-04-08 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.

New agenda items

  • Issue updates

FYIs

Notes from meeting

  • Issues:
    • RP025's Wiki page: Update is done, waiting for Product's approval; then we can close the issue and deploy the update wiki template
    • RP012:
      • Intern 002's Transcript: Angela's peer review is mostly done, and we need Neil to take another look and resolve some suggestions
      • Intern 003: Neil finished the first round, and assigned Angela for a peer review
      • Intern 004's transcript: In progress

Post Work

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pandanista commented Apr 15, 2025

2025-04-15 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.

New agenda items

  • Discuss TDG questions

FYIs

Notes from meeting

  • Issue updates
    • RP012 Transcripts: Intern 002's transcript needs a final review, then have product sign off; Intern 004's transcript is in progress, intern 003's transcript is going through a peer review; intern 005 transcript will be assigned to ND.
    • RP026: KC finished the draft, YO and ER will provide feedback before Thursday's all team meeting; we could refer to TDM's RP006 as an example.
    • SDG spreadsheet: ER will work with Bonnie on the KPIs, and JX doesn't have the bandwidth to review more SDG content.
  • Update Wiki template deployment: YO will take care of that instead of demoing for ER since ER is still new to templates. The template deployment demo will happen after ER starts working on drafting templates.

Post Work

  • Onboard Reema

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pandanista commented Apr 22, 2025

2025-04-22 Research Meeting Agenda

Prework

Recurring Action Items

  • Accountability and Support Check.

New agenda items

  • Issue updates

FYIs

Notes from meeting

  • Introduction to TWE project:
    • Walk through the wiki and Kanban board
    • Q&A on TWE meetings, issues, and team's workflow
  • Assigned new researchers, Reema and Liisa, their first issues
  • YO synced up with KC on RP026: The research plan is approved, so we can move onto the survey question revision and recruitment phases next;YO will set up new issues and sync up with AD later this week
  • Reema's Otter Pilot Notetaker: Need permission from everyone on the team if anyone is sending in their notetaker due to consent and privacy issues. Reema disabled the notetaker because she didn't realize she had that feature turned on.

Post Work

  • Finish onboarding them by adding them to the meeting agenda.
  • Offboard Ruchira

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pandanista commented Apr 29, 2025

2025-04-29 Research Meeting Agenda

Prework

Recurring Action Items

New agenda items

  • Issue updates
  • Onboarding

FYIs

Notes from meeting

  • Issue updates:
    • Outstanding research item sheet: Part of the program column is added, Liisa will focus on streamlining the numbering system if possible
    • The missing Kanban document on wiki page: Liisa proposed her solution, and Ying put the strikethrough on it while Liisa will finish revising the wiki page
    • RP020: List of PII - it is working in progress, Reema was confused by some instructions and didn't read the follow-up instructions left by the lead. Discussed the questions she has and informed her of the next steps.
    • RP012: I005 transcript de-identification and cleaning up: Neil is working on the transcript, and needed some clarification regarding people mentioned in the interview
      • Need to check in with Product about the participant type of people mentioned in the interview
    • RP026: Making/Revising issue to accommodate the next steps
      • KC synced up with Ying about the progress
      • Ying will sync up with Angela more later this week
    • SDG sheet: Erin and Bonnie are working on it
  • Introduction to TWE project:
    • Walk through the wiki and Kanban board
    • Q&A on TWE meetings, issues, and team's workflow

Post Work

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