Guides: PM Meeting Agenda

[fchan218]

This issue tracks the running agenda for the Guides: PM Weekly Meetings

Running list of outstanding items that need to be completed for project board migration

• label:"CoP label: check needed"
  • Bonnie needs to check the label:"CoP label: check needed" #201 - this is a barrier to creating folder shortcuts
    • Need to check if all issues have their Google Folders and shortcut links #198
      • check to make sure that all issues have links to their Google drive folders
      • check to make sure that all issues have shortcuts made to appropriate CoPs in Google drive: label:"CoP label: folder shortcut needed"
• label:"drive: shared with me"
  • issues with this label indicates that either the team members does not have access to the repo drive OR the document is owned by someone else in a shared with my drive
    • Cleanup knowledgebase content drive assignee board #193 (comment)
    • Identify all Issues with the label "drive: shared with me" and document their owners #194
      • Identify the document owners of shared with me" files, add to kb-content drive and invite to move files #189 - dependent on 194
• Clean Up Guide Issues for Triage #174
• Final Check On Each CoP To Make Sure No Guides Are Left Behind #199
• guide migration is complete when:
  • all issues have been migrated
  • all issues have links to Google drive folders
  • all issues have shortcuts created to CoP folders within knowledgebase content Google drive
  • all documents are transferred over to the correct folders
• Clean up old content that was on cards across all the CoP boards and add any relevant content to wiki
  • CoP Templates and Guides Board Migration #169
  • Guides Board Migration #168
• when migration is complete, here is what needs to be worked on:
  • close the old board
    • review the old project board to see why we classified things into different columns, and make any changes necessary to the issue classification on the new board
      • close the old project board
  • Epic: Update the Template and Instructions #202
  • Renaming Guides Issues Titles For Consistency #176
  • Review Names of the Google Drive Folders to Have Consistent Titles #190
  • find guides that are already created in google drive that either were unassociated with an issue or the author didnt realize we guide format and they need to be made into issues and reformatted
    • check their formatting

Agenda Template:

## YEAR-MONTH-DAY Meeting Agenda

### Meeting Facilitator (responsible for Prework):
### Meeting Note-taker:

### PMs Roll Call
- [ ] Bonnie
- [ ] France
- [ ] Aditya
- [ ] Yashwanth
- [ ] Akhila 

### New Items
- [ ]
- [ ] 

### Notes from Meeting

### Task Items

[fchan218]

2025-03-31 Meeting Agenda

Meeting Facilitator (responsible for Prework):

Meeting Note-taker:

PMs Roll Call

• Bonnie
• France
• Aditya
• Yashwanth
• Akhila

New Items

• review if shortcuts are added to all CoPs (this issue is the example used during Friday 03/28/2025 meeting: Create a Guide/Template: Using GitHub Labels on HfLA Projects  knowledgebase-content#115

• Marketing & Revenue CoP folders are combined in Google drive. Should we separate them?

• Google Drive is missing CoP Content folder. Should we create one?

  • yes
  • no

• Aditya did shortcuts for the following issues. France have checked them:

  • Create a Guide/Template: AI copywriting tools knowledgebase-content#118
  • Create a Guide/Template: How to Peer Review a Draft Guide knowledgebase-content#146
  • Create a Guide/Template: Documentation Technologies knowledgebase-content#145
  • Create a Guide/Template: Using GitHub Labels on HfLA Projects  knowledgebase-content#115
  • Create a guide/Template: Making a press release for your open source project knowledgebase-content#119
  • Create a Guide/Template: Successful Medium Article knowledgebase-content#122
  • Create a Guide/Template: Communication (style) Guide for Document Creation template/examples knowledgebase-content#29
  • Create a Guide/Template: Presentation deck for your project knowledgebase-content#24

• Aditya is unable to make Monday meetings at 3PM PST due to time zone (Aditya is IST). Will need to figure out new meeting time?

• review guide creation process with new team members using Jesse's example: Create a Guide/Template: Size Labels knowledgebase-content#1

Running list of outstanding items that need to be completed

• label:"CoP label: check needed"
  • need to check CoPs - this is a barrier to creating folder shortcuts
• Need to check if all issues have their Google Folders and shortcut links #198
  • check to make sure that all issues have links to their Google drive folders
  • check to make sure that all issues have shortcuts made to appropriate CoPs in Google drive: label:"CoP folder shortcut needed"
• label:"drive: shared with me"
  • issues with this label indicates that either the team members does not have access to the repo drive OR the document is owned by someone else in a shared with my drive
    • Identify the document owners of shared with me" files, add to kb-content drive and invite to move files #189
    • Identify all Issues with the label "drive: shared with me" and document their owners #194
    • Cleanup knowledgebase content drive assignee board #193 (comment)
• Final Check On Each CoP To Make Sure No Guides Are Left Behind #199
• Clean Up Guide Issues for Triage #174
• guide migration is complete when:
  • all issues have been migrated
  • all issues have links to Google drive folders
  • all issues have shortcuts created to CoP folders within knowledgebase content Google drive
  • all documents are transferred over to the correct folders
• CoP Templates and Guides Board Migration #169
• Guides Board Migration #168
• when migration is complete, here is what needs to be worked on:
  • consolidate project boards and close the old project board
  • work on format standardization for guide creation to ensure that all guides are using the same template/format)
  • Renaming Guides Issues Titles For Consistency #176
  • Review Names of the Google Drive Folders to Have Consistent Titles #190
  • find guides that are already created
  • check their formatting
  • update "How to Make a Guide" template as needed: Create a Guide/Template: How to Format A Guide knowledgebase-content#106

Notes from Meeting

Task Items