CoP Templates and Guides Board Migration

[edwardsarah]

Overview

GitHub is retiring classic project boards. We need to migrate all guides to the new Guides Tracker from the old project boards.

Action Items

• Engineering
• Design Systems
• Data Science
• Marketing
• DevOps
• Product
• Revenue/Fundraising
• UI/UX
• Admin

Resources/Instructions

• Guides Tracker Completeness Instructions
• Classic Projects Guides Tracker
• New Guides Tracker

Instructions to Copy

## [COP Name]
### Checklist
- [ ] Check if the CoP has already created a new board. If so, link here: [INSERT LINK]
- [ ] Check the Guides Tracker Completeness for any guide issues not on the classic project board
- [ ] Add any missing issues to the classic project board
- [ ] Add the label for the COP to all issues
- [ ] Add all issues to the new Guides Tracker
- [ ] Check that they have been added correctly
- [ ] Create a new view on the Guides Tracker for that CoP
    - [ ] Duplicate the existing view
    - [ ] Rename the view
    - [ ] Filter by the CoP

### Project Board Card Text
[copy each project board card here as a copy block]

[edwardsarah]

Engineering. Templates and Guides Board

Engineering Templates and Guides - New Guides Tracker

Checklist

• Engineering Guides & Templates Board
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

Resources

• needed
• not needed

[Career development roadmaps](https://roadmap.sh/roadmaps)

• needed
• not needed

Welcome! 

We are creating guides that will help future HfLA volunteers at Hack for LA, and add to valuable shared documentation between all teams.

[Resources](https://github.com/hackforla/guides/wiki/Guide-Resources)  to help you navigate making, contributing and using Guides 

• needed
• not needed

**Hack for LA png**

![Hack for LA png](https://user-images.githubusercontent.com/37763229/103038336-0a112600-4523-11eb-975e-25b942f7bc2e.png)

• needed
• not needed

[How to add screenshot & graphics to your guide](https://drive.google.com/file/d/1liK5u5_jKa06h3pFng4O7zC9pcf_jJsN/view)

• needed
• not needed

[Software Development Lifecycle](https://drive.google.com/file/d/1uZ5QG0N4--nQ-jMy1BfKuZSe7Wumhtb3/view) encompasses all steps needed to take a product from concept to market availability. 

• needed
• not needed

[Design Sprint Templates](https://designsprintkit.withgoogle.com/resources/overview) that were recommended by Maicol of Super by Design

• needed
• not needed

Use this [Full Page Screen Capture Chrome Extension](https://chrome.google.com/webstore/detail/gofullpage-full-page-scre/fdpohaocaechififmbbbbbknoalclacl?hl=en) capture a screenshot of your current page in entirety and reliably.

• needed
• not needed

Use [Docs to Markdown Chrome Extension](https://workspace.google.com/marketplace/app/docs_to_markdown/700168918607) to convert a Google Doc to simple, readable Markdown or HTML.

• needed
• not needed

Use this [Color Picker Chrome Extension](https://chrome.google.com/webstore/detail/eye-dropper/hmdcmlfkchdmnmnmheododdhjedfccka/related) to get the right colors for text in One Sheets and on other documents.

---

All links have been copied and the wiki for engineering reviewed

[edwardsarah]

Ops

Ops Templates and Guides - New Guides Tracker

Checklist

• Current Guides Tracker - Ops
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

Resources

Welcome! 

We are creating guides that will help future HfLA volunteers at Hack for LA, and add to valuable shared documentation between all teams.

[Resources](https://github.com/hackforla/guides/wiki/Guide-Resources)  to help you navigate making, contributing and using Guides 

New Issue Approval

Future Guides
- Adding a project to incubator [#20](https://github.com/hackforla/ops/issues/20)
- How to access logs to debug with your team
- What to store in 1password (Secrets, ports tokens)
- When to graduate your project from incubator
- Setting up Dev & Production Environments 
   - AWS
   - Azure
   - gh-pages
- How to get added as a credentialed user on AWS
- Using Terraform
- Using Terragrunt (required for incubator)
- Setup Docker

[edwardsarah]

Ops board has some issues labeled feature: guide creation which do not appear to be guides. These have been omitted from the classic guides tracker. Additionally, other Ops issues will require rewrites to conform to the template for Guides.

[edwardsarah]

Admin

Admin Templates and Guides - New Guides Tracker

Checklist

• Old Admin Templates and Guides Board
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

Start Here/Links

• Start Here = Includes things like meeting times and zoom links, and anything the team members need to read.

  • needed  
  • not needed

• Welcome!
  We are creating guides that will help future HfLA volunteers at Hack for LA, and add to valuable shared documentation between all teams.
  Resources to help you navigate making, contributing and using Guides

  • needed  
  • not needed

• Team meets

  • Sundays 2pm PDT
  • Adhoc
  • needed  
  • not needed

• Links:

  • Slack channel #admin-team
  • Default Project Board Template
  • Admin Google Drive - new
  • Admin Google Drive - old
  • Admin FAQ
  • Admin Team Roster
  • Recordings
  • GitHub Repository Permission Levels Matrix
  • needed  
  • not needed

• Platforms we use (if you think of more please add):

  • needed  
  • not needed
  • Slack Workflow Modeling: Slack admin#2
  • Meetup Workflow Modeling: Meetup admin#3
  • GitHub Workflow Modeling: GitHub admin#4
  • Gsuite Workflow Modeling: GSuite admin#5
  • 1Password Workflow Modeling: 1Password admin#6
  • Google Drive Workflow Modeling: Google Drive admin#7
  • Miro Workflow Modeling: Figma admin#11
  • Figma Workflow Modeling: Miro admin#12

Ice Box

• Icebox = issues identified that are going to get addressed, but are not being started yet because of other more pressing issues. Or issues that are not fully developed.

  • needed  
  • not needed

• Admin calendar that shows deadlines/renewals, etc for the organization - KC

  • needed  
  • not needed

New Issue Approval

• Bonnie will create a template issue in Marketing Repo for the social media logins in 1Password
• 1Password, make sure there is a delete vault guide
  • needed  
  • not needed

Prioritized Backlog

• Prioritized Backlog = features that are ready to work and a priority. This column should be prioritized by most important first.
  • needed  
  • not needed

In Progress

• In Progress = tasks that are actively being worked on by an individual team member and have been assigned to them in the issue.
  • needed  
  • not needed

Questions & Review

• Links/Questions/Review = Cards that have links that you need to get to often. Issues that you are blocked on because you need an answer from another team member or other type of question/review.
  • needed  
  • not needed

Guidance for font decoration

• Bold or Strong — Text or buttons that should be clicked/selected (e.g., Sign-In): Confirm
• Quotes — Text that the user enters word-for-word (e.g., user is instructed to enter xyz into this field): Enter /Remind
• Italics — Text that refers to something on the page: Their name and email will appear in the Waiting to be Confirmed header.
  • needed  
  • not needed

[edwardsarah]

Link for the admin board on tracker completeness is incorrect. It omits all issues with the label 'feature: guide creation' rather than selecting them.

[edwardsarah]

Revenue

Revenue Templates and Guides - New Guides Tracker

Checklist

• Check if the CoP has already created a new board. If so, link here:
  • Revenue does not have a dedicated Templates and Guides board
  • Issues labeled feature: guide creation
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

None

[edwardsarah]

Marketing

Marketing Templates and Guides - New Guides Tracker

Checklist

• Check if the CoP has already created a new board.
  • Marketing does not have a dedicated board for Guides and Templates
  • Issues labeled feature: guide creation
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

None

[edwardsarah]

Data Science

Data Science Templates and Guides - New Guides Tracker

Checklist

• Check if the CoP has already created a new board. If so, link here:
  • Data science does not have a designated templates and guides board.
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

None

[edwardsarah]

Product

Product Templates and Guides - New Guides Tracker

Checklist

• Old Product Templates and Guides Board
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

Resources

• Needed  

• Not needed
  Welcome!
  We are creating guides that will help future HfLA volunteers at Hack for LA, and add to valuable shared documentation between all teams.
  Resources to help you navigate making, contributing and using Guides

• Needed  

• Not needed
  Use this Color Picker Chrome Extension to get the right colors for text in One Sheets and on other documents.

• Needed  

• Not needed
  Hack for LA logo png
  

• Needed

• Not needed
  Design Sprint Templates that were recommended by Maicol of Super by Design

New Issue Approval

• Needed  
• Not needed
  Showcase Deck
  Marketing Board Issue
  this goes to another card on another board

Project Showcase Deck examples:

• TDM
• Civic Tech Index

Needed:

• Guide to what a showcase deck should contain

• Needed  

• Not needed
  Fonts - Google Fonts

• Needed  

• Not needed
  Repository Documentation: SOP Explanation
  README.md should include an overview, goals, development processes, technology, etc.
  The repository's wiki should capture institutional knowledge and guides for new contributors.

• Needed  

• Not needed
  Using Images on HfLA projects
  Guide Issue

[edwardsarah]

Note: we did UI/UX together during the last meeting, but its project board cards will still need to be copied to preserve them!

[JesseTheCleric]

UI/UX Templates and Guides Board

UI/UX Templates and Guides - New Guides Tracker

Checklist

• Ui/UX Templates and Guides
• Check the Guides Tracker Completeness for any guide issues not on the classic project board
• Add any missing issues to the classic project board
• Add the label for the COP to all issues
• Add all issues to the new Guides Tracker
• Check that they have been added correctly
• Create a new view on the Guides Tracker for that CoP
  • Duplicate the existing view
  • Rename the view
  • Filter by the CoP

Project Board Card Text

Instructions

• Needed 
• Not needed

Welcome!

We are creating guides that will help future HfLA volunteers at Hack for LA, and add to valuable shared documentation between all teams.

Resources

• Needed 
• Not needed
  Resources to help you navigate making, contributing and using Guides

Guidelines

• Needed 
• Not needed
• Volunteers with over 3 weeks of inactivity are unassigned from their "guides" issue
• Unassigned guide is moved back to prioritized backlog

Tracker

• Needed 
• Not needed
• Tracker: Templates & Guides #15

Backlog

• Needed 
• Not needed
  Learn Hack for LA projects’ effective processes and practices by working on a guide issue! 💪