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create_group.md

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Creating a DIF group

This describes the DIF operational instructions for launching a DIF group. These steps are to be performed by DIF Core Team or appropriate TSC members. This is currently managed through DIF's Airtable.

DIF group types include:

  • Working Groups (WGs)
  • Special Interest Groups (SIGs)
  • User Groups (UGs)

Some steps apply to WGs only.

Prerequisites

  • DIF Steering Committee has approved the group's charter
  • DIF Staff has collected chair information (github username, images for site, etc)

Working Groups Only

  • Set the github topic (for tagging group repos)
  • Set up group’s work item repo(s), if needed, or transfer in repo. Tag then with the github topic
  • Give github access to group chairs in Github teams:
    • Create team for the group and add the chair github aliases
      • Add the appropriate repos
    • Add chairs to TSC github team
  • Channels/perms
    • Add to tsc-internal channel
    • Add to tsc meetings
    • Add ability to manage DIF calendar

All

  • Memorialize charter
  • Set up Communication Channels; any of the following that apply:
    • Slack channel
    • Mailing list
    • Discord channel
  • Set up group meetings and recordings (calendar entry, zoom room, recordings):
  • Set up group’s web site (in DIF's identity.foundation site) by editing config file
  • Double-check that group's landing page has correct info for meetings, chairs, etc
  • Onboard chairs
    • All:
      • Review WG presentation training
      • Point to github chair guides
      • Make sure they know how to claim host
    • WGs:
      • Make sure they know how to check membership
  • Announce group