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11-serial control-eng.lyx
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#LyX 2.0 created this file. For more info see http://www.lyx.org/
\lyxformat 413
\begin_document
\begin_header
\textclass scrbook
\use_default_options true
\maintain_unincluded_children false
\language english
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\end_header
\begin_body
\begin_layout Chapter
\lang bahasa
Serial Control
\end_layout
\begin_layout Standard
\emph on
\color blue
\lang bahasa
\begin_inset Quotes eld
\end_inset
Open Source is about respecting others peoples creation, sharing knowledge
, and trying not to use piracy program
\begin_inset Quotes erd
\end_inset
(Arie Nugraha)
\end_layout
\begin_layout Standard
\lang bahasa
Serial Control has been implemented since Senayan3-Stable10.
This feature is used to manage a collection of serials/magazines/publications
subscribed to by the library.
The Serial Control Module supports the library to manage more than one
copy subscription (from more than one vendor) for each magazine title.
Serial Control functions can be accessed via the Administration menu by
clicking on Serial Control.
\end_layout
\begin_layout Standard
\lang bahasa
The Serial Control Module will run if bibliographic data is subscribed for
magazine titles.
The information that distinguishes between magazine bibliographic data
and other document types is the frequency/time the serial is published.
If there is no bibliographic data in a table that indicates the frequency,
this functionality will not work.
\end_layout
\begin_layout Standard
\color black
\lang bahasa
The initial view of the module when activated will show a list of magazines
that include titles owned by the library and the publication frequency.
Improvement to a serial's bibliographic data is possible by clicking the
series title.
A bibliographic data window will appear to allow for editing.
\end_layout
\begin_layout Standard
\lang bahasa
To display a list of subscriptions, use the folder icon ( with magnifier)
to the right of the list.
\end_layout
\begin_layout Standard
\lang bahasa
To use KARDEX you should start by doing initialising first.
Initializing the data for the arrival of subscribed magazine is intended
to identify the initial number of items expected to be received, and the
estimated arrival time of the item/issue.
Click the icon in the top right corner ( with a + sign ) to start initializatio
n of the KARDEX list.
\end_layout
\begin_layout Standard
\align center
\lang bahasa
\begin_inset Float figure
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\lang bahasa
\begin_inset Graphics
filename image/serial-subscribe-baru.png
scale 40
rotateOrigin centerTop
\end_inset
\end_layout
\begin_layout Plain Layout
\lang bahasa
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Making KARDEX
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Itemize
\lang bahasa
Subscription Start: fill in the date the subscription will start to be received
at the library.
\end_layout
\begin_layout Itemize
\lang bahasa
Total Exemplar Expected: enter the total number you expect to receive in
a period of a subscription.
E.g to subscribe for a year on a monthly basis insert 12.
\end_layout
\begin_layout Itemize
\lang bahasa
Period Name: Name the subscription period to provide differentiation between
periods.
Also give a name to distinguish copy subscription one, a second subscription,
and so on.
\end_layout
\begin_layout Itemize
\lang bahasa
Subscription Notes: Insert important or useful notes on the subscription.
\end_layout
\begin_layout Itemize
\lang bahasa
GMD: if necessary, replace it with the appropriate GMD of the item to be
subscribed
\end_layout
\begin_layout Itemize
\lang bahasa
Click 'Save' to store data initialization.
\end_layout
\begin_layout Standard
\lang bahasa
If the KARDEX data storage process is successful, the following window will
be displayed.
Click 'OK' to return subscription list for the title question.
\end_layout
\begin_layout Standard
\align center
\lang bahasa
\begin_inset Float figure
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\lang bahasa
\begin_inset Graphics
filename image/serial-inisalisasi-sukses.png
scale 50
rotateOrigin centerTop
\end_inset
\end_layout
\begin_layout Plain Layout
\lang bahasa
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Kardex storage
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
\align center
\lang bahasa
\begin_inset Float figure
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\lang bahasa
\begin_inset Graphics
filename image/serial-daftar-langganan.png
scale 40
rotateOrigin centerTop
\end_inset
\end_layout
\begin_layout Plain Layout
\lang bahasa
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
KARDEX stored
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
\lang bahasa
Commence entering KARDEX
\end_layout
\begin_layout Standard
\lang bahasa
When serials/magazines subscribed to arrive at the library, open the kardex
list by clicking the "View / Edit KARDEX Detail".
\end_layout
\begin_layout Standard
\lang bahasa
SKiMS KARDEX provides 4 columns of information: 1.
The Expected arrival date is automatically filled in during KARDEX initializati
on.
If required, this date can be fixed by clicking on the calendar icon 2.
Fill in the "Date Received" with the date the library received the magazine.
3.
The sequence number of the magazine received.
4.
Notes - If necessary, this can be used to identify who receives the edition,
when, and the condition of the documents received etc.
Click the 'Save' and 'CLOSE' to update the date received and continue with
another new edition of magazine titles.
\end_layout
\begin_layout Standard
\align center
\lang bahasa
\begin_inset Float figure
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\lang bahasa
\begin_inset Graphics
filename image/serial-kardex.png
scale 40
rotateOrigin centerTop
\end_inset
\end_layout
\begin_layout Plain Layout
\lang bahasa
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Kardex form
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
\lang bahasa
Note: Do not forget to click the 'Save' when changing data in KARDEX.
If not, changes that have been made will be ignored.
\end_layout
\end_body
\end_document