8-circulation-eng.lyx

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\begin_layout Chapter
Circulation
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What in the world would we do without our libraries? --Katherine Hepburn
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This module is used for circulation.
 Some of the menus in it are:
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\begin_layout Section
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Start Transaction
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 Menu
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To make transactions via the Member ID (ID of member).
 Once Member ID is inserted, it will display the member's information ,
 namely: Member Name (name of member), Member E-Mail (member's email address),
 Register Date (date the member registered), Member ID (member ID ), Member
 Type (type of membership) Expiry date (membership end date) and member
 photo.
 Underneath there are tabs: Loans (to make borrowing transactions), Current
 Loans (list the current loans the member has), Reserve (for ordering literature
 needs), Fines (fines), Loan History (history of borrowing undertaken by
 the member).
 In Current Loans there are also facilities for returns (Return) and to
 extend lending (Extend).
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\lang bahasa
Circulation process
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\begin_layout Quotation
Note:
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After completing the process of borrowing (Loans) and reservations (Reserve)
 do not forget to click Finish Transaction.
 Without pressing the Finish Transaction, all of the transactions will not
 be recorded into the system.
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\begin_layout Quote
Starting with Senayan3-stable13 a feature is available to print a transaction
 note .
 To enable this feature, one must first enable the module in System Setup.
 See the documentation of the System.
 The Print command will appear after clicking Finish Transaction.
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Printing Transaction Notes
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\begin_layout Quote
Commencing with Senayan3-stable11, it is possible to determine the date
 of loan and return manually.
 That is, the date of loan and return can be determined without being based
 on the configuration in Loan Rules.
 For activation please see the Module System Configurations.
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Determining Loan and Due date manually
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Loan and Due Date: determination of this can be done by clicking on the
 date that we want to change.
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\begin_layout Section
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Quick Return
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 Menu
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To make a return, using the Item ID code.
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Quick Return 
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Quick Return 
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\begin_layout Section
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Loan Rules
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 Menu
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\begin_layout Quote
This is a facility to define lending rules based on the Member Type, Collection
 Type and GMD.
 The rules set out in this facility are: Limit number of loan items (Loan
 Limit), the period of the loan (Loan Period), Limit loan extensions (Reborrow
 Limit), the penalty per day overdue (Fine Each Day), and overdue tolerance
 (Overdue Grace Period)
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Loan Rules 
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\begin_layout Quote
An example of defining Loan Rules:
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\begin_deeper
\begin_layout Enumerate
In the library you have 3 types of collections: books, audiovisual (AV)
 and theses.
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\begin_layout Enumerate
One type of membership your library has is : Student loans, with a total
 allowance of 2 items, namely: one item from the book collection and one
 more from the AV collection.
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\begin_layout Enumerate
For that you would need to create the membership type: "Students" , with
 total borrowing from two collections.
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\begin_layout Enumerate
So, in Loan Rules this must be defined:
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\begin_deeper
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Member type "Student", borrowing allowance for collection="Book" is 1.
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Member type "Student", borrowing allowance for collection="AV" is 1.
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Member type "Student", borrowing allowance for collection="Thesis" is 0.
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\begin_layout Quote
Everything must be defined, otherwise it can be exceeded.
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\begin_layout Section
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Loan History
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 Menu
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\begin_layout Quote
Contains data of every transaction ever undertaken.
 Resulting data comprises: Member ID, Member Name, Item Code, Title, Loan
 date, Due date.
 In this menu the facility is also provided to print a list of borrowing
 history.
 In addition it is also possible to perform a search of history data.
 History data search can be done by Member ID/Member Name, Document Title,
 Item Code, Date From and Loan Loan Until Date.
 This facility can be displayed by clicking the Show More Filter Options.
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Loan History 
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Overdued List
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 Menu
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\begin_layout Quote
A facility to find members with overdue status.
 Information displayed in this facility is Member ID, Member Name, Title,
 Days overdue, Loan Date, Due Date.
 With this menu we can also do printing and search overdues.
 Overdues seraches are done by Member ID/Member Name, Loan Date From, Loan
 Date Until.
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Overdue Loans
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\begin_layout Section
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Reservation
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 Menu
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This menu is used to view a list of reservations by the members.
 Item information contained in this menu is : Item Code, Title, Member,
 Reserve Date
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\begin_layout Plain Layout
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List of reservations by members
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