7-member-eng.lyx

#LyX 2.0 created this file. For more info see http://www.lyx.org/
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\index Index
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\begin_body

\begin_layout Chapter
Membership
\end_layout

\begin_layout Standard

\emph on
\color blue
Your library is your portrait.
 - Holbrook Jackson
\begin_inset Newline newline
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\end_layout

\begin_layout Standard
The Membership module is used to manage the members' data .
 The menu sections are as follows:
\end_layout

\begin_layout Section
\begin_inset Quotes eld
\end_inset

View Member List
\begin_inset Quotes erd
\end_inset

 Menu 
\end_layout

\begin_layout Standard
This is used to view the members who have registered in the system.
 Information shown is the Member ID, Member Name, Membership Type, Email
 and Last update.
 This section is provided with facilities to DELETE and EDIT.
\end_layout

\begin_layout Standard
\align center
\begin_inset Float figure
wide false
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\begin_layout Plain Layout
\align center
\begin_inset Graphics
	filename image/member-list.png
	scale 60

\end_inset


\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
List members data 
\end_layout

\end_inset


\end_layout

\end_inset


\end_layout

\begin_layout Standard
If any user's membership has expired, we can extend it by clicking the EDIT
 menu.
 Membership renewal can be done automatically or manually.
 Automatically, we can do it with the checkbox EXTEND : the membership will
 be extended for a specified period from the date of renewal.
 Manually, it can also be done by editing Expiry Date.
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\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Renew membership
\end_layout

\end_inset


\end_layout

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\end_layout

\begin_layout Standard
As well, extensions can also be done in bulk.
 The trick is to click 
\begin_inset Quotes eld
\end_inset

View Expired Member
\begin_inset Quotes erd
\end_inset

, Checkbox the member(s) who will be extended, and then click 
\begin_inset Quotes eld
\end_inset

Extend Selected Member (s)
\begin_inset Quotes erd
\end_inset

.
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\begin_layout Standard
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\begin_inset Graphics
	filename image/mem-exten-massal1.png
	scale 150

\end_inset


\end_layout

\begin_layout Plain Layout
\begin_inset Caption

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\lang bahasa
Perpanjang Keanggotaan Massal
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\end_layout

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\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Bulk Membership Renewal
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\end_inset


\end_layout

\end_inset


\end_layout

\begin_layout Section
\begin_inset Quotes eld
\end_inset

Add New Member
\begin_inset Quotes erd
\end_inset

 Menu 
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\begin_layout Standard
This provides the facility to add new members to the data in the Senayan
 system.
 Members' information included are: Member ID (ID -barcode/RFID for the
 member), Member Name (Full Name of the member), Register Date (date horizontal)
, Expiry Date (the expiration date), Institution (name of institution, agency
 or organization name ), Membership type (type of membership), Gender (gender),
 E-mail, address (home or work address), Postal Code (zip code), Phone Number
 (phone number), Fax Number (fax number), Personal ID Number (Personal ID
 number such as identity card number), Notes (short note), and upload a
 photo (photo file of member).
 Expiry date contained in the Auto Set, The intent of this facility, is
 that if the Auto Sett is checked, the member's expiry date will then be
 calculated based on Membership Type.
 However, if unchecked, then the Expiry date can be determined manually,
 by selecting the date of expiry.
\end_layout

\begin_layout Standard
This form also provides the feature Pending Membership.
 If Pending Membership is checked, then that member will not be able to
 borrow, although their membership is still active.
 It can be applied as a sanction against members who break the library rules
 .
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\begin_layout Standard
\align center
\begin_inset Float figure
wide false
sideways false
status open

\begin_layout Plain Layout
\align center
\begin_inset Graphics
	filename image/member-add.png

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\end_layout

\begin_layout Plain Layout
\begin_inset Caption

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\lang bahasa
Add New Member Form
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\begin_layout Standard
Commencing with SLiMS-5, SLiMS has a new feature associated with membership.
 The new feature is the capacity to take photos of members and directly
 store them in the SLiMS application .
 This feature can be found when editing membership or data entry for new
 members.
 The appearance of the feature is as below:
\end_layout

\begin_layout Standard
\align center
\begin_inset Float figure
wide false
sideways false
status open

\begin_layout Plain Layout
\align center
\begin_inset Graphics
	filename image/member-foto.png

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\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Membership Photos feature 
\end_layout

\end_inset


\end_layout

\end_inset


\end_layout

\begin_layout Standard
Based on the picture above, SLiMS provides two choices: take the direct
 image (pictured above) that facilitate members who forget to bring a digital
 photo, or upload an existing file photo.
\end_layout

\begin_layout Section
\begin_inset Quotes eld
\end_inset

Member Type
\begin_inset Quotes erd
\end_inset

 Menu 
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\begin_layout Standard
This defines the types of membership.
 The type of membership controls Loan Limit (limit number of borrowed copies),
 Loan Period (the length of a loan), Reserve (whether reservations can be
 made), Reserve Limit (limit number of copies reserved), Membership Period
 (length of membership), Reborrow Limit (limits extensions), Fine each day
 (fine per day for overdues ), and Overdue Grace Period (tolerance in days
 for late returns).
\end_layout

\begin_layout Standard
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\begin_inset Graphics
	filename image/member-type.png
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\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Member Type 
\end_layout

\end_inset


\end_layout

\end_inset


\end_layout

\begin_layout Section
\begin_inset Quotes eld
\end_inset

Import Data
\begin_inset Quotes erd
\end_inset

 Menu
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\begin_layout Standard
This menu is used to retrieve member data from outside applications to put
 into Senayan applications.
 The data format of the import is .csv .
\end_layout

\begin_layout Section
\begin_inset Quotes eld
\end_inset

Export Data
\begin_inset Quotes erd
\end_inset

 Menu 
\end_layout

\begin_layout Standard
This menu is used to retrieve the membership data within the Senayan application
 , and the result is data output as a .csv file
\end_layout

\begin_layout Standard
An example csv data record of a member is:
\end_layout

\begin_layout LyX-Code
"M001","Hendro Wicaksono","0","Mahasiswa","hendrowicaksono@yahoo.com",
\begin_inset Newline newline
\end_inset

"Jakarta","99999","Perpustakaan DIKNAS","","member_M001.jpeg","KTP No.
\begin_inset Newline newline
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 123","99999","99999","2008-12-25","2008-12-25","2009-12-25",
\begin_inset Newline newline
\end_inset

"Anggota Teladan tahun 2006" 
\end_layout

\begin_layout Standard
\align center
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wide false
sideways false
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\begin_layout Plain Layout
\align center
\begin_inset Graphics
	filename image/member-eksport.png
	scale 130

\end_inset


\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Member Export 
\end_layout

\end_inset


\end_layout

\end_inset


\end_layout

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\align center
\begin_inset Float figure
wide false
sideways false
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\begin_layout Plain Layout
\align center
\begin_inset Graphics
	filename image/member-import.png
	scale 130

\end_inset


\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Member Import 
\end_layout

\end_inset


\end_layout

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\end_layout

\begin_layout Section
\begin_inset Quotes eld
\end_inset

Member Card
\begin_inset Quotes erd
\end_inset

 Menu
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\begin_layout Standard
This menu is used to print the member card.
 Printing method is similar to barcode label printing.
 The information contained in this membership card is: ID, Name, Member
 Type, Barcode, Photo (if any) and the name of the Library .
\end_layout

\begin_layout Standard
\align center
\begin_inset Float figure
wide false
sideways false
status open

\begin_layout Plain Layout
\align center
\begin_inset Graphics
	filename image/mem-car.png
	scale 60

\end_inset


\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Member Card 
\end_layout

\end_inset


\end_layout

\end_inset


\end_layout

\begin_layout Section
Member Custom Field
\end_layout

\begin_layout Standard
Similar to the Biblio Custom field, using this feature Senayan users can
 add information (fields) that have to be filled in the membership information
 form.
 To add a new field, the steps are as follows:
\end_layout

\begin_layout Standard
• Open the member_custom_fields.inc.php file located in the folder /admin/modules/
membership
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\begin_layout Standard
• In this file there are 5 custom fields that can be used.
 Custom fields can be removed or reduced.
 For example, one new filed will be added to update the status of marriage,
 then custom 2-5 are uninstalled first.
\end_layout

\begin_layout Itemize
The Custom Field 1 is completed as follows:
\end_layout

\begin_deeper
\begin_layout LyX-Code
'dbfield' => 'status', // name of field in 'biblio' table in database, make
 sure you already define it! 
\end_layout

\begin_layout LyX-Code
'label' => __('Status Pernikahan'), // label of field in form 
\end_layout

\begin_layout LyX-Code
'type' => 'text', // type of field 
\end_layout

\begin_layout LyX-Code
'default' => '', // default value of field 
\end_layout

\begin_layout LyX-Code
'max' => '50', // maximum character to enter in 'text' field type
\end_layout

\begin_layout LyX-Code
'data' => false, // an array of data for 'dropdown', 'checklist' or 'choice'
\end_layout

\begin_layout LyX-Code
'indexed' => true, // NOT APPLICABLE YET, FOR FUTURE RELEASE USE
\end_layout

\begin_layout LyX-Code
'width' => 50), // width of field in form for 'text' field type, maximum
 is 100
\end_layout

\end_deeper
\begin_layout Itemize
The next step is to add a field/column status in the member table .
\end_layout

\begin_layout Itemize
The result of this modification is as follows (can be seen in Add New Member):
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\align center
\begin_inset Float figure
wide false
sideways false
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\begin_layout Plain Layout
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\begin_inset Graphics
	filename image/member-custom.png
	scale 60

\end_inset


\end_layout

\begin_layout Plain Layout
\begin_inset Caption

\begin_layout Plain Layout

\lang bahasa
Member Custom Field 
\end_layout

\end_inset


\end_layout

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