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6-biblio-eng.lyx
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#LyX 2.0 created this file. For more info see http://www.lyx.org/
\lyxformat 413
\begin_document
\begin_header
\textclass scrbook
\use_default_options true
\maintain_unincluded_children false
\language english
\language_package default
\inputencoding auto
\fontencoding global
\font_roman default
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\font_osf false
\font_sf_scale 100
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\graphics default
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\output_sync 0
\bibtex_command default
\index_command default
\float_placement H
\paperfontsize default
\spacing single
\use_hyperref false
\papersize default
\use_geometry false
\use_amsmath 1
\use_esint 1
\use_mhchem 1
\use_mathdots 1
\cite_engine basic
\use_bibtopic false
\use_indices false
\paperorientation portrait
\suppress_date false
\use_refstyle 0
\index Index
\shortcut idx
\color #008000
\end_index
\secnumdepth 3
\tocdepth 3
\paragraph_separation indent
\paragraph_indentation default
\quotes_language english
\papercolumns 1
\papersides 1
\paperpagestyle default
\tracking_changes false
\output_changes false
\html_math_output 0
\html_css_as_file 0
\html_be_strict false
\end_header
\begin_body
\begin_layout Chapter
Bibliography
\end_layout
\begin_layout Standard
\emph on
\color blue
Libraries are not made; they grow.
- Augustine Birrell
\end_layout
\begin_layout Standard
\shape italic
[ Note: The term
\begin_inset Quotes eld
\end_inset
BIBLIOGRAPHY
\begin_inset Quotes erd
\end_inset
here refers to an entry for a title on the catalog database, in the sense
of Descriptive Bibliography ( see http://en.wikipedia.org/wiki/Bibliography
).
Some readers may be more accustomed for the term
\begin_inset Quotes eld
\end_inset
Title
\begin_inset Quotes erd
\end_inset
to be used in this context, with the term
\begin_inset Quotes eld
\end_inset
Bibliography
\begin_inset Quotes erd
\end_inset
being used to describe a reference list ( Enumerative Bibliography ) .
For the sake of consistency with the software, this translated manual stays
with the term
\begin_inset Quotes eld
\end_inset
Bibliography
\begin_inset Quotes erd
\end_inset
]
\end_layout
\begin_layout Standard
This module contains the menus
\begin_inset Quotes eld
\end_inset
Add New Bibliography
\begin_inset Quotes erd
\end_inset
(making bibliographic data / new catalog entry),
\begin_inset Quotes eld
\end_inset
Bibliographic List
\begin_inset Quotes erd
\end_inset
(view bibliography/catalog entry),
\begin_inset Quotes eld
\end_inset
Item List
\begin_inset Quotes erd
\end_inset
(view a list of items/copies in the collection)
\begin_inset Quotes erd
\end_inset
,
\begin_inset Quotes eld
\end_inset
Checkout Items
\begin_inset Quotes erd
\end_inset
(view a list of items that were borrowed).
In addition, the module also comes with copy-cataloging, label printing,
barcode printing for items, data import, data export, item import, and
item export.
Showing a bibliography list is done by clicking on the navigation
\begin_inset Quotes eld
\end_inset
Bibliography List
\begin_inset Quotes erd
\end_inset
, so if we want to see a list of items then click on the
\begin_inset Quotes eld
\end_inset
Item List
\begin_inset Quotes erd
\end_inset
.
To see items being borrowed, click
\begin_inset Quotes eld
\end_inset
Checkout Items
\begin_inset Quotes erd
\end_inset
on the menu.
\end_layout
\begin_layout Section
\begin_inset Quotes eld
\end_inset
Add New Bibliography
\begin_inset Quotes erd
\end_inset
Menu
\end_layout
\begin_layout Standard
This menu is used to add a new bibliography.
Click on the
\begin_inset Quotes eld
\end_inset
Add New Bibliography
\begin_inset Quotes erd
\end_inset
.
A screen will appear as below:
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
placement H
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/biblio.png
scale 50
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Form for adding bibliographic data / cataloguing
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
The metadata fields we should complete are :
\end_layout
\begin_layout Itemize
Title
\end_layout
\begin_layout Itemize
Statement of Responbility
\end_layout
\begin_layout Itemize
Edition
\end_layout
\begin_layout Itemize
Specific Detail Info: specific information, such as the scale of a map,
which serial records are held etc.
\end_layout
\begin_layout Itemize
Item(s) Code Batch Generator:
\end_layout
\begin_deeper
\begin_layout Standard
This section is loaded with
\series bold
Pattern
\series default
,
\series bold
From
\series default
and
\series bold
To
\series default
.
\series bold
Pattern
\series default
contains patterns of item codes/ barcodes that are desired, such as B01,
Example of use:
\series bold
From
\series default
contains 1,
\series bold
To
\series default
contains 10.
This means that librarians want item codes
\shape italic
B011, B012 .....
B0110
\shape default
generated.
This model will help a library that often receives copies of books in large
quantities e.g.
a school library.
If the
\series bold
Pattern
\series default
is filled
\begin_inset Quotes eld
\end_inset
B00
\begin_inset Quotes erd
\end_inset
, with
\series bold
From
\series default
containing
\begin_inset Quotes eld
\end_inset
1
\begin_inset Quotes erd
\end_inset
and
\series bold
To
\series default
containing
\begin_inset Quotes eld
\end_inset
5
\begin_inset Quotes erd
\end_inset
then the result would be
\shape italic
B01, B02, B03, B04, B05
\shape default
.
However, you can still use the "Add New Exemplar " to create a new data
item
\end_layout
\end_deeper
\begin_layout Itemize
Author(s)
\end_layout
\begin_layout Itemize
GMD : General Material Designation
\end_layout
\begin_layout Itemize
Frequency: the frequency of periodicals, This field gets data from the master
file.
If the field is filled, then the data will be detected as a serial bibliography
and appeared in the serial control module.
\end_layout
\begin_layout Itemize
ISBN/ISSN : ISBN or ISSN number
\end_layout
\begin_layout Itemize
Class : Classification numbers (DDC, UDC or other).
This is very useful in the stocktake.
\end_layout
\begin_layout Itemize
Publisher : the publisher's name, taken from the data on the master file
\end_layout
\begin_layout Itemize
Publish Year : year of publication
\end_layout
\begin_layout Itemize
Publication Place : place where published
\end_layout
\begin_layout Itemize
Collation : collation/physical description
\end_layout
\begin_layout Itemize
Series Title : (if any)
\end_layout
\begin_layout Itemize
Call Number :
\end_layout
\begin_layout Itemize
Topics : topic/subject.
This data is also linked to the master file
\end_layout
\begin_layout Itemize
Classification: a feature to take the classification number from the master
file.
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
placement H
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/biblio-class.png
scale 60
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Classification
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Itemize
Language : the main language used in the item
\end_layout
\begin_layout Itemize
Abstract/Notes : an abstract of, or important notes relating to, the item,
\end_layout
\begin_layout Itemize
Image : an image file (usually of covers) that shows the appearance of the
title.
This picture will appear in the OPAC
\end_layout
\begin_layout Itemize
Attachment : can contain files relating to the item (eg scanned pages),
or multimedia files related to the bibliographic data.
Files that can be uploaded are any files with extensions: .pdf, .rtf, .txt,
.odt, .odp, .ods, .doc, .xls, .ppt, .avi, .mpeg, .mp4, .flv, .mvk, .wmv, .jpg, .jpeg,
.png, .gif, .ogg, .mp3, .wma, and .csv.
If what you have uploaded is a multimedia file, then later Senayan can
play it by streaming with the program Flowplayer, and it can not be directly
downloaded.
But if the file being uploaded is a non-multimedia file, the file will
be able to be downloaded.
(An example of multimedia file playback would be when the item is displayed
on the OPAC).
The upload can contain more than one file , and can be set to public (viewable
by all users) or private (based on the type of membership).
These are the terms of access restrictions:
\end_layout
\begin_deeper
\begin_layout Itemize
File access is limited via Senayan-based group (membership type).
So the restriction of access is integrated with the type of membership.
You cannot restrict access on an individual basis.
\end_layout
\begin_layout Itemize
There are two types of access to files: "public" and "private".
\end_layout
\begin_layout Itemize
If the selected access is "private", the file can not be accessed at all
by anyone.
\end_layout
\begin_layout Itemize
If the selected access is "public" and not checked for any group that can
access, then the file can be downloaded by everyone.
\end_layout
\begin_layout Itemize
If the selected file access "public" and checked for any group permitted
access, then the file can be downloaded only by members who have logged
in and registered in the permitted group.
\end_layout
\end_deeper
\begin_layout Standard
\align center
\begin_inset Float figure
placement H
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/biblio-attatc-akses.png
scale 155
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
File Attachment
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
\begin_inset Box Boxed
position "t"
hor_pos "c"
has_inner_box 1
inner_pos "t"
use_parbox 0
use_makebox 0
width "100col%"
special "none"
height "1in"
height_special "totalheight"
status open
\begin_layout Plain Layout
To add to the types of files that can be uploaded, please read the Tips
and Tricks section.
\end_layout
\end_inset
\end_layout
\begin_layout Itemize
Hide in OPAC:
\end_layout
\begin_deeper
\begin_layout Itemize
Show: Bibliography data can be accessed through the OPAC.
\end_layout
\begin_layout Itemize
Hide: Bibliography data is hidden and not accessible through OPAC
\end_layout
\end_deeper
\begin_layout Itemize
Promote in Homepage: to select a whether, or not, a bibliography will appear
on the front page.
\end_layout
\begin_layout Itemize
Label: To provide specific information about the bibliography.
Labels can be defined in the Master File menu.
By default Senayan has three labels:
\begin_inset Quotes eld
\end_inset
New Title
\begin_inset Quotes erd
\end_inset
,
\begin_inset Quotes eld
\end_inset
Favorite Title
\begin_inset Quotes erd
\end_inset
and
\begin_inset Quotes eld
\end_inset
Multimedia
\begin_inset Quotes erd
\end_inset
.
\end_layout
\begin_layout Standard
Features
\begin_inset Quotes eld
\end_inset
Promote to Homepage
\begin_inset Quotes erd
\end_inset
and Show Promoted Titles are associated with the configuration of the Homepage
available at the System Configuration Module.
The label must be defined in the Master File first.
The label field, may be completed with the appropriate bibliography URL
.
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
placement H
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/bib-promote1.png
scale 55
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Features: Hide in OPAC, Labels, and Promote to Homepage
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
Once the data is entered, click Save.
If successful, the system will display the information that the bibliographic
data, files and images have been successfully saved.
The screen will not change, but it will grow.
Adding to that is the result generated according to the loaded items.
It is located under the Specific Details Info.
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
placement H
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/bib-item-generate.png
scale 55
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
The results of the pattern-making item codes
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
The next task is to edit the item code and put the item in accordance with
the identity of the item received.
The Item code is a unique code that represents each copy of the bibliography.
If, after the initial input it turns out there are more new copies, they
can be added by clicking on the Add New Item.
It will display a pop-up window like the image below:
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
placement H
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/biblio-item-new.png
scale 55
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Pop-up window to add the item/copy
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
The form for the addition of these items contains the following fields:
\end_layout
\begin_layout Itemize
Title
\end_layout
\begin_layout Itemize
Item code
\end_layout
\begin_layout Itemize
Call Number
\end_layout
\begin_layout Itemize
Inventory Code
\end_layout
\begin_layout Itemize
Location (linked and refers to Master File)
\end_layout
\begin_layout Itemize
Shelf Location
\end_layout
\begin_layout Itemize
Collection Type
\end_layout
\begin_layout Itemize
Item Status
\end_layout
\begin_layout Itemize
Order Number
\end_layout
\begin_layout Itemize
Order Date
\end_layout
\begin_layout Itemize
Received Date
\end_layout
\begin_layout Itemize
Supplier
\end_layout
\begin_layout Itemize
Item Source
\end_layout
\begin_layout Itemize
Invoice
\end_layout
\begin_layout Itemize
Invoice Date
\end_layout
\begin_layout Itemize
Price
\end_layout
\begin_layout Section
\begin_inset Quotes eld
\end_inset
Bibliographic List
\begin_inset Quotes erd
\end_inset
Menu
\end_layout
\begin_layout Standard
This menu is used to view the bibliographic data that already exists in
the Senayan database .
The information displayed in this menu includes: Title, Author, ISBN /
ISSN, Copies and Last Update.
This menu allows us to sort the list based on Title/Author, ISSN / ISBN,
copies and also the last update.
Using this menu bibliographies can be searched for, to edit or delete.
Here are the steps to edit or delete a bibliography via the
\begin_inset Quotes eld
\end_inset
Bibliographic List
\begin_inset Quotes erd
\end_inset
menu:
\end_layout
\begin_layout Itemize
Find a bibliography that will be changed by typing the title in the Search
Bibliography, select the field, and then click Search
\end_layout
\begin_layout Itemize
Once found, tick the Delete check-box alongside the data to be deleted and
click Delete Selected Data, or click the edit icon (left of the title)
to edit.
\end_layout
\begin_layout Itemize
A display of bibliographic data which is to be edited appears.
\end_layout
\begin_layout Itemize
Activate the edit mode by clicking the Edit icon in the lower right corner
or the upper right corner.
\end_layout
\begin_layout Itemize
Edit the parts needed, and then click Save Change.
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/biblio-list.png
scale 35
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Bibliographic list
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Standard
\align center
\begin_inset Float figure
wide false
sideways false
status open
\begin_layout Plain Layout
\align center
\begin_inset Graphics
filename image/biblio-edit.png
scale 40
\end_inset
\end_layout
\begin_layout Plain Layout
\begin_inset Caption
\begin_layout Plain Layout
\lang bahasa
Edit bibliography
\end_layout
\end_inset
\end_layout
\end_inset
\end_layout
\begin_layout Section
\begin_inset Quotes eld
\end_inset
Item List
\begin_inset Quotes erd
\end_inset
Menu
\end_layout
\begin_layout Standard
This menu is used to view items in the Senayan database.
The information contained in this menu are: Item Code, Title, Type, Location,
Class, and Last Update.
This menu can also be used to edit and delete items.
Here are the steps to edit or delete an item:
\end_layout
\begin_layout Itemize
Find the item you want to change/remove by typing the title or item code
in the Search field, and then click Search
\end_layout
\begin_layout Itemize
Once found, tick the Delete check-box alongside the data to be deleted and
click Delete Selected Data, or click the edit icon (left of the title)
to edit.
\end_layout