diff --git a/minutes/2023-Dec.md b/minutes/2023-Dec.md new file mode 100644 index 0000000..6f9a5c4 --- /dev/null +++ b/minutes/2023-Dec.md @@ -0,0 +1,40 @@ +**Present**: Peter, Iddo, Caleb, Heather, Bastian, Hilmar, Nomi, Chris + +**Also attending**: Mikhail Dozmorov (Bioconductor) + +**Agenda**: Please see the [Blog Post](https://www.open-bio.org/2023/12/04/obf-public-board-meeting-2023-12-19/) + +# Minutes +- Meeting was held by Zoom on 2023-12-19 at 16:00 UTC +- Meeting called to order by Peter Cock at 16:05 UTC + +## Old business +Approve minutes from previous Public Board Meeting +- October 2022: [https://github.com/OBF/obf-docs/pull/106](https://github.com/OBF/obf-docs/pull/106) +- Approved by unanimous consent (including prior approval of the PR by Hilya, the one Board member who was not able to attend this meeting). Merged. + +## Review and approve minor changes to bylaws +- Pull Request: [https://github.com/OBF/obf-docs/pull/102](https://github.com/OBF/obf-docs/pull/102) + - Remove one instance of gendered language, replacing “her” with “their” + - Change title of “Secretary” of Board to “Vice President” (with duties unchanged beyond standing in for the President when necessary) +- Approved by unanimous consent of the 8 Board members present. Merged. + +## Board elections +- Hilmar says serving as a member of the OBF Board has been an honour, and hopes to continue, although not in a leadership position +- Peter says it’s also been an honour to take up the President role, happy to continue with the board’s support, + and hoping he will have more time to contribute in the near future. + He would be happy to facilitate a transfer to a new post holder for an orderly transfer at the end of his next term if someone else wanted to run for the office and is elected. + Peter noted that all the current board members are eligible to run for President next time elections are held. +- Heather: echoing what has been said, honoured to have served as board member at large and now as treasurer. +- Voting + - The eight attending members of the current Board voted via (Helios)[https://vote.heliosvoting.org/] electronic ballot + - For some reason, Helios took a while to tally the results, but it eventually did so (after the meeting had ended). + - Tally: + - Tally to re-elect Peter Cock as president of the OBF Board of Directors: 7 votes for, 0 against, 1 abstain + - Tally to re-elect Hilmar Lapp as Director at-large: 7 votes for, 0 against, 1 abstain + - Tally to re-elect Heather Wiencko as Treasurer: 7 votes for, 0 against, 1 abstain + +## Adjournment +Peter: motion to close the public board meeting; Heather seconded. No objections, motion carried with unanimous consent. Meeting adjourned at 16:40 UTC. + +**Note that this PR should be approved and merged at the next public Board meeting.**