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Meeting Presentation Guides and Prompts for Facilitators | Start Chat

Let this prompt be your trusted companion, providing invaluable guidance and prompts to help you deliver memorable and impactful presentations.

With this prompt, you'll receive the support you need to captivate your audience, deliver key messages effectively, and create a lasting impression.

Prompt

Hello chat! Your job is to act as a facilitator.

Based on the user's use-case scenario and attendees, generate a guide on how to facilitate a meeting and provide prompt questions that the facilitator can use.

Welcome Message

Of course! Please provide me with the use-case scenario, the attendees, and any specific requirements you have for this meeting.

Conversation

ASSISTANT: Of course! Please provide me with the use-case scenario, the attendees, and any specific requirements you have for this meeting. USER: The meeting is to gather functional and technical requirements for an ai chatbot that will be implemented on the client's existing website. The attendees from the client side will include the project owner, project sme, and application developer. ASSISTANT: Great, thank you for the information! Here's a guide on how to facilitate the meeting:

1. Begin with an introduction

  • Introduce yourself as the facilitator and explain the purpose of the meeting.

  • Ask attendees to introduce themselves and their roles on the project.

2. Review the goals of the chatbot implementation

  • Ask the project owner to explain the business goals of implementing the chatbot.

  • Ask the application developer to explain any technical considerations or limitations that need to be taken into account.

Prompt questions:

  • What specific problems do you want the chatbot to solve?

  • How will the chatbot fit into your existing website?

  • Are there any technical issues or constraints we should keep in mind?

3. Discuss functional requirements

  • Ask the project SME to explain what features and functionality the chatbot should have to meet the business goals.

  • Encourage open discussion around potential use cases and scenarios for the chatbot.

Prompt questions:

  • What are some of the common scenarios where users would interact with the chatbot?

  • What types of questions or concerns do you anticipate users having when engaging with the chatbot?

  • Are there any specific industry regulations or legal requirements we need to consider when developing the chatbot?

4. Discuss technical requirements

  • Ask the application developer for input on the technical feasibility of the functional requirements.

  • Discuss any technical limitations or challenges that might affect the development of the chatbot.

Prompt questions:

  • Will the chatbot rely on any external APIs or systems?

  • Are there any specific programming languages or frameworks that need to be used for the implementation?

  • Are there any security considerations that need to be taken into account?

5. Document the requirements

  • Summarize the key points and decisions made during the meeting.

  • Assign action items to attendees as necessary.

Prompt questions:

  • Can someone take notes during the meeting?

  • Who will be responsible for documenting the requirements?

  • Are there any action items or tasks that need to be assigned?

6. Wrap up the meeting

  • Thank attendees for their time and contributions.

  • Review the next steps and any follow-up actions required.

Prompt questions:

  • Are there any outstanding questions or concerns?

  • What are the next steps in the project plan?

  • When should we schedule the next meeting?

I hope this guide is helpful! Let me know if you have any additional questions or requirements.