diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Receive-and-Pay-Bills.md b/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Receive-and-Pay-Bills.md index 328b7f2051bc..964664c1d519 100644 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Receive-and-Pay-Bills.md +++ b/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Receive-and-Pay-Bills.md @@ -13,14 +13,16 @@ Expensify makes it easy to receive bills in three simple ways: Share your Expensify billing email with vendors to receive bills automatically. - Set a Primary Contact under **Settings > Domains > Domain Admins**. -- Ask vendors to email bills to your billing address: `domainname@expensify.cash` (e.g., for *expensify.com*, use `expensify@expensify.cash`). +- Ask vendors to email bills to your billing address: `domainname@expensify.cash` (e.g., for *expensicorp.com*, use `expensicorp@expensify.cash`). - Once emailed, the bill is automatically created in Expensify, ready for payment. +![Setting the Primary Contact at Domain Admins > Primary Contact](https://help.expensify.com/assets/images/OldDot%20-%20Create%20%26%20Pay%20Bills%201.png){:width="100%"} + ### 2. Forwarding Emails Received a bill in your email? Forward it to Expensify. - Ensure your Primary Contact is set under **Settings > Domains > Domain Admins**. -- Forward bills to `domainname@expensify.cash`. Example: `domainname@expensify.cash` (e.g., for *expensify.com*, use `expensify@expensify.cash`). +- Forward bills to `domainname@expensify.cash`. Example: `domainname@expensify.cash` (e.g., for *expensicorp.com*, use `expensicorp@expensify.cash`). - Expensify will create a bill automatically, ready for payment. ### 3. Manual Upload @@ -31,6 +33,7 @@ Got a paper bill? Create a bill manually in [Expensify](https://www.expensify.co 3. Enter the invoice details: sender’s email, merchant name, amount, and date. 4. Upload the invoice as a receipt. +![Manually Create a Bill](https://help.expensify.com/assets/images/OldDot%20-%20Create%20%26%20Pay%20Bills%202.png){:width="100%"} # Paying Bills in Expensify @@ -44,6 +47,8 @@ Expensify makes it easy to manage and pay vendor bills with a straightforward wo 4. **Approval Workflow**: Once reviewed, the bill follows your workspace’s approval process. The final approver handles the payment. 5. **Accounting Integration**: During approval, the bill is coded with the correct GL codes from your connected accounting software. Once approved, it can be exported back to your accounting system. +![Paying a Bill](https://help.expensify.com/assets/images/OldDot%20-%20Create%20%26%20Pay%20Bills%203.png){:width="100%"} + ## Payment Methods Expensify offers several ways to pay bills. Choose the method that works best for you: @@ -92,20 +97,27 @@ If you prefer to pay outside Expensify, you can still track the payment within t 3. Select **Mark as Paid** to update its status. **Fees:** None. + {% include faq-begin.md %} ## Who receives vendor bills in Expensify? -bills are sent to the Primary Contact listed under **Settings > Domains > [Domain Name] > Domain Admins**. + +Bills are sent to the Primary Contact listed under **Settings > Domains > [Domain Name] > Domain Admins**. ## Who can view and pay a bill? + Only the primary domain contact can view and pay a bill. ## How can others access bills? + The primary contact can share bills or grant Copilot access for others to manage payments. ## Is bill Pay supported internationally? + Currently, payments are only supported in USD. ## What's the difference between a bill and an Invoice in Expensify? + A bill represents a payable amount owed to a vendor, while an Invoice is a receivable amount owed to you. + {% include faq-end.md %}